Submit the RFQ
Describe the product, use, specifications, quantity, destination and target timing. For custom products, provide drawings, images, materials or a reference sample.
Six-step execution workflow
From RFQ to shipment, every milestone needs an owner and evidence.
A project does not start with finding the lowest price. It starts by defining the product, acceptance method, commercial conditions and decision authority.
Set the project baseline
Confirm scope, responsibilities, acceptance method, quotation assumptions and exclusions. Every unresolved condition should be marked clearly.
Screen and compare suppliers
Compare production capability, quotation conditions, samples, documents and communication relevant to this RFQ. The shortlist is project-specific, not a permanent certified directory.
Freeze the approved specification
Record the approved sample, drawings, materials, color, dimensions, packaging, labels and tolerances. Changes must state their impact and receive buyer approval.
Production and inspection evidence
Collect status at agreed milestones and coordinate the inspection plan, findings, corrective actions and any re-inspection. Scope and limitations should be recorded with the result.
Document check and handover
Compare the commercial invoice, packing list, transport document drafts and applicable third-party documents with the order, then record buyer release and final handover status.
Decision rights
Coordination provides information and records. It does not replace buyer decisions.
- What does the buyer approve?
- Supplier selection, approved sample, material changes, payment, finding disposition and final shipment release.
- What does the supplier own?
- Producing to the written specification, providing genuine documents, correcting findings and disclosing changes that affect quality or timing.
- What does Yuhua Yunchuang record?
- Scope, milestones, evidence, unresolved issues, owners and buyer decisions.